Meet at Bassett - One of Wiltshire's most unique meeting and party venues - Royal Wootton Bassett - Swindon
Meet at Bassett

One of Wiltshire’s most unique meeting venues

The home of RWBRFC

About our venue

- Kick off your Party, Meeting or Conference at Ballard's Ash -

  • Main Function RoomIdeal for larger conferences, functions or parties

    Our large Function Room is able to hold 150 seated at round tables or 300 people at a social event. Incorporating a large drop-down screen and projection facilities, this space is ideal for large screenings and seminars.

  • Meeting RoomAn affordable meeting room with flexible seating and table

    Our smaller private meeting room is bright and well-lit with large windows overlooking the front of Ballard's Ash, and benefits from air conditioning. It is able to hold up to 50 people theatre-style or 25 people boardroom-style.

  • Licenced BarCelebrate in style!

    Our comprehensively stocked licenced bar can be made available at agreed times throughout any event. A great space for a break out area during your meeting, and ideal for celebratory functions – including Birthdays, Anniversaries, Wakes or Weddings.

  • Sports FieldsAn impressive outdoor facility

    Additional to our impressive indoor facilities, Ballard's Ash boasts 12 acres of enclosed sports fields, including four rugby pitches and a football pitch. These can be hired for a stand-alone sporting event, or be used as a break-out area or for team-building activities.

  • Professional KitchenCatering for any event

    Our commercial kitchen is available to hire to compliment your party or event, or for stand-alone catering use. The facilities are comprised of central island work stations, sink, walk-in fridge, gas hotplates, double deep-fat fryer and commercial oven.

  • Ample Car ParkingFree to use during your event

    We offer ample free car parking for your guests during events at Ballard's Ash, accomodating up to 300 vehicles.

    The car park includes allocated disabled parking bays directly outside the entrance to the Clubhouse.


MEET@BASSETT at Ballard's Ash offers a modern and versatile venue near Swindon available for hire for a variety of functions and events. This contemporary facility can accommodate business meetings, training workshops, corporate events, social gatherings, wakes and weddings.

Ballard's Ash is the home to Royal Wootton Bassett RFC and is located just West of Junction 16 of the M4 motorway in Royal Wootton Bassett close to Swindon, with easy access to the South West, South East and Midlands. Ballard's Ash is a venue in a prime accessible position for your meeting, conference, party or event.

Ballard's Ash is nestled in its own grounds with private parking and stunning views over expertly maintained flat sports fields and Dauntsey Vale on the horizon. An appealing, modern and airy building, the Clubhouse is set within twenty five acres of grounds – offering a choice of two reception rooms, including a self-contained banqueting suite and a fully licenced bar accommodating up to 150 seated guests, it provides the ideal setting for your event.


With a fully equipped commercial kitchen on-site, and comfortable furnishings throughout, we are able to provide the surroundings and amenities to help make every occasion a success.

Each of our function rooms is air-conditioned with natural light, high ceilings and room layouts which can be tailored to suit the most demanding delegates. Free Wi-Fi is available throughout the venue and some presentation aids can be provided upon request.

Additional to our two indoor event spaces is 25 acres of land including 12 acres of sports fields available to hire immediately outside, providing outdoor space for informal meetings, networking or more structured team events.

The entire Royal Wootton Bassett venue offers disabled access, with allocated disabled parking bays, wheelchair accessible toilet and ground-floor layout.

Big Screen Projector

Flexible Seating & Layout

Fully Licenced Bar

Fully Equipped Kitchen


Royal Wootton Bassett Rugby Football Club

Meet@Bassett is the trading name for the Royal Wootton Bassett Rugby Football Club, based at Ballard's Ash on the Malmesbury Road just outside Royal Wootton Bassett near Swindon. The rugby club moved to it's new Ballard's Ash facilities in September 2013 and thrives as a community rugby club serving members from Royal Wootton Bassett, Swindon and beyond. However, to ensure it continues to provide the best possible environment to develop and nurture local rugby talent, the Club must also be commercially viable - hence the creation of Meet@Bassett. This is the commercial arm of the Club that aims to maximise the use of its premises in order to help fund the ongoing development of community rugby.

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  • "Please can I thank all your team at the Rugby Club. Fantastic venue and hospitality. It was a great help for Catherine and I not to have to worry about food and drinks and even though the room was packed it all worked out very well. Thank you."
    David Throup, Crofton Beam Engines
  • "I just wanted to thank you and everyone at the rugby club for making our wedding day special. Everything went to plan, and everyone was so helpful on the day, we didn’t have to worry about anything."
    February 2020
  • "Venue was perfect and everyone commented on how great it was. Staff were fab and catering was delicious."
    February 2020
  • "Thank you and your friendly, efficient team. Please pass on our own thanks to everyone who helped to make Friday’s party a success, an event we’re sure we will look back on with fond memories in the years to come. The two companies you recommended for the catering and the evening’s entertainment were excellent, as were the team behind the bar."
    February 2020
  • "I just wanted to say thank you for help arrange our event last Thursday, and to the staff who helped out on the day, everything went very smoothly. It is such a great location and everyone so friendly and accommodating."
    Tesco, Dimensions Charity
  • "I was at the police conference event yesterday and just wanted to say thank you for all your hard work to make the day so pleasant and the lunch was superb. Thank you for allowing me to take what was left over for the outreach I did last night."
    S Robinson, SWOP Outreach
  • "I held my 40th birthday party at Royal Wootton Bassett RFC Clubhouse. I have nothing but high praise for the management and staff for making it a very special occasion. The facilities were superb, with the added bonus of the patio outside. I will be booking here again."
    Customer following a 40th birthday party
  • "Just a quick email to say thank you to you and the staff at the club. We had a terrific time on Friday night, many positive comments about the venue from our guests. I'd certainly recommend the club to anyone looking for a place to have a party".
    Customer following a joint 60th birthday party
  • "Susie, thanks for having us at such short notice, fantastic Team building day, great venue and location supherb we will be booking all the days we can with you in 2018!"
    Tesco, Dimensions Charity
  • "Over the last year, the Rugby Club has been incredibly accommodating and provided the Town Council with an exceptional meeting room for Town Council meetings. The club has always remained welcoming and professional for which the we are extremely grateful"
    Johnathan Bourne, Town Clerk, Royal Wootton Bassett Town Council
  • "Thank you so much for all your help and support during our recent events at the Clubhouse, fantastic venue, great staff. Will be recommending"
    Customer who held a wake then a celebration of Christening

Our Facilities

- Flexible spaces, impressive places at Ballard's Ash -

  • Main Function Room

  • Main Function Room

  • Main Function Room

  • Main Function Room

£HIREprices on request

Main Function Room

Room Dimensions: 63ft x 28ft with a reception area of 31ft x 19ft

Natural Daylight • Opening Windows • Air-conditioning • Licenced Bar • Two Flat-screen TVs • Wi-Fi Access • Fixed Projector and Projection Screen • Disabled Access • Exit to the Outside Terrace

  • Natural daylight
  • Air conditioning
  • LCD TVs
  • Wi-Fi broadband access
  • Coffee making facilities
  • Flexible seating and tables
  • Large Projection Screen and Projector
  • Licenced Bar
  • Lager, Ales & Ciders on Tap
  • Disabled access
  • Adjacent Patio
  • Meeting/Conference Room

  • Meeting/Conference Room

  • Meeting/Conference Room

  • Theatre style seating in the Meeting Room

£HIREprices on request

Meeting/Conference Room

Room Dimensions: 22ft x 21ft

Plenty of Natural Daylight • Opening Windows to the front of the building • Air-conditioning • Flat-screen TV, Free Wi-Fi access • Flipchart • Mobile Projector and Projection Screen • Disabled Access.

The Meeting Room has flexible seating and conference tables that can be configured to meet your needs.

  • Natural daylight
  • Air conditioning
  • LCD TV
  • Wi-Fi broadband access
  • Flipchart and Pens
  • Mobile Projector & Screen
  • Disabled access
  • Flexible seating and tables
  • Kitchen Hire

  • Kitchen Hire

  • Kitchen Hire

£HIREprices on request

Commercial Kitchen

Ovens • Twin Deep Fat Friers • Serving Hatch into the Main Function Room • Serving Hatch out to the Terrace • Gas Hobs • Walk-In Fridge • Dishwasher & Sink • Food Warming Appliance

In addition to our front-of-house facilities, we also have a Commercial Kitchen available for hire. As well as the state-of-the art catering facilities, the kitchen also benefits from hatches for serving both internally to the main function room and externally to the terrace patio.

  • Ovens
  • Dishwasher
  • Gas Hobs
  • Walk In Fridge
  • Deep fat fryers
  • Hatch a to the patio


Competitive rates of hire

For a quotation, please contact our Business Development Manager with details of your event on 07483 115 267 or email

Special package deals

Package deals are available for the hire of multiple facilities on request. Let us know your specific requirements and we will quote a competitive offer.

Discounts for RWBRFC members

Favourable discounts are available for all members of Royal Wootton Bassett RFC. Please let us know if you are a current member when you make a booking.


- Parties and celebration - or - Professional meeting space -

Meeting Room Hire near Swindon

Meeting SpacesConferences and Workshops

Whether you are conducting face-to-face interviews, training sessions or giving a business presentation, our meeting rooms offer flexible, cost-effective solutions for every kind of business.

Whatever your requirements, our Bookings Team will support you every step of the way to provide the perfect environment for your business meeting.

Wedding Venue near Swindon

WeddingsMake your special day

Ballard's Ash is the ideal venue for your formal Wedding Breakfast and your Evening Reception.

Our picturesque fields are the perfect backdrop for your wedding photographs an ideal venue for guests to enjoy a drink. Whatever your requirements, our Wedding Planning Team will support you to ensure you have your perfect day.

Party Venue near Swindon

PartiesCelebrate at Ballard's Ash

No party would be complete without a well-stocked bar. The Ballard's Ash Clubhouse Bar offers a comprehensive choice of wines, ales and ciders.

We can help you select tailormade drinks packages to kick off your party, but we would also be delighted to serve your guests with your favourite cocktail for the extra 'Wow' factor!

Wakes and Funeral Receptions near Swindon

Funeral ReceptionsWakes in Royal Wootton Bassett

Ballards Ash is the perfect Wiltshire venue for you to relax and reflect after saying goodbye to someone special. Situated less than two miles from the new Westerleigh Crematorium, Ballards Ash provides a tranquil and peaceful setting to celebrate the life of your loved one.

Download our Funeral Receptions Information Leaflet »


Important considerations for your event

Weddings & Parties

For your Wedding Breakfast we can cater for 150 people in our self-contained main Function Room and up to 300 guests for your Evening Reception.

From Finger Buffet and Wedding Breakfast to Canapes, BBQ or Hog Roast - we understand just how important food and drink is to celebrate your most special occasion.

Our friendly Events Team can put you in contact with an excellent range of caterers who support a wide range of budgets. We have access to chefs who can create the most delicious choices of seasonal menu options, made with fresh locally sourced produce, for you and your guests to enjoy.

We will be more than happy to meet with you in the early planning stages, to discuss your menu selection and any specific dietary requirements which need to be catered for.

View a sample Finger Buffet Menu

Wedding Breakfast

Traditionally, the Wedding Breakfast is the first meal taken by the Bride and Groom in their married life together in the company of their family, friends and guests. This meal is the centrepiece of your marriage celebrations and we pride ourselves in satisfying your expectations.

Your Wedding Breakfast can be served as a traditional sit-down meal or informally as buffet style in a choice of two reception rooms, including our self-contained Main Function Room. Our Clubhouse Manager or their representative will be on hand on the big day to ensure all runs smoothly.

Evening Entertainment
At Ballard's Ash, you can enjoy dancing to a band or disco in our Main Function Room until 1am. We can even arrange the evening's entertainment for you! Please ask us for details.
Wakes & Funeral Receptions
Situated less than two miles from the new Westerleigh Crematorium, the venue offers a choice of two reception rooms suitable for a Wake or Funeral Reception, including a self-contained banqueting suite and a fully-licenced bar accommodating up to 150 seated guests.

Our main function room leads outside to a terraced patio available to you and your guests to relax after the service offering a safe open space for children and stunning views over expertly maintained flat sports fields.

Free Wi-Fi is available throughout the venue and we can provide the latest AV technology, incorporating a large drop-down screen and projection facility enabling families to play music or share pictures of loved ones.

We offer a flexible approach to catering and are happy for you to arrange your own, using our state-of-the-art kitchen facilities. Or if preferred, we can provide a choice of buffet menus to suit all tastes and budgets.

View a sample Finger Buffet Menu

Business Meetings

Flexible Space

You can arrange our meeting rooms for all kinds of business occasions by picking a layout that fits your requirements.

Each of our rooms are air-conditioned, with natural light and high ceilings. Room layouts can be tailored to suit the most demanding delegates. Free Wi-Fi is available throughout the building, we have a choice of LCD TVs and Projection facilities and some presentation aids can be provided.

Choosing the right space

Boardroom – ideal for formal meetings
Cabaret – great for collaborative working
Theatre – for professional presentations
Classroom – a comfortable education environment
'U' shape – enables and encourages open discussion


Suggested max capacities for the Main Function Room:

Drinks reception: 300 people
Dining set up: 150 people
Boardroom set up: 80 people
Theatre set up: 250 people
Cabaret set up: 150 people
'U' shape set up: 80 people
Classroom set up: 120 people

Suggested max capacities for the Meeting Room:

Drinks reception: 70 people
Dining set up: 50 people
Boardroom set up: 25 people
Theatre set up: 60 people
Cabaret set up: 50 people
'U' shape set up: 25 people
Classroom set up: 40 people


We understand just how important food and drink is to complement your business event. Our catering service can offer a range of food and beverages to suit your meeting requirements and can include bottled water upon arrival, biscuits, tea and coffee to order.

We can also offer lunch - from sandwich platters to hot cooked dinners. Should you be considering a more comprehensive range of food and beverages then we can also provide anything from canapés or formal dinner, to buffet, BBQ or hog roast.

Our team have contacts with an excellent range of caterers who can support a wide range of budgets. We have access to chefs who have created the most delicious choices of seasonal menu options, each made with fresh locally sourced produce, for you and your delegates to enjoy.

Our team will be more than happy to meet with you in the planning stage, to arrange for you to discuss your menu selection and to discuss any specific dietary requirements which can be catered for. Just ask us when you book.


Whatever your event requires - we've got it covered!

Marquee Hire in Royal Wootton Bassett

MARQUEE HIREExtended our premises with Marquee Hire

We hold a number of functions throughout the year that rely on external event marquees to extend our premises through to the outside, and our Event Management Team can put you in touch with our marquee suppliers.

Our marquee hire suppliers are dedicated to providing great looking marquees for events - whether this is for a small garden party for a few guests, or for a grand ball for several hundred people. They can also supply marquee furniture and equipment which can be tailored to suit your needs. We are able to work closely together with you and these suppliers to ensure every event goes as smoothly as possible, from initial enquiry right through to the day of your event.

Ben Kelly Photography

EVENT PHOTOGRAPHYContact our recommended supplier

Ben Kelly is a Swindon-based Wedding and Event Photographer who offers a full range of photographic packages to document your event at Ballard's Ash.

Ben kindly offered to take all the photographs shown on this website and RWBRFC would like to thank him for his generous assistance.

Find out more about Ben Kelly Photography.

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More info?

Email our Clubhouse Manager on to get more info on our venue

Contact us

- If you have any questions, please get in touch -

  • Half a day
    Full Day
    Main Function Room
    Meeting Room

    Please note that this enquiry for hire of facilities will not be confirmed until discussed and agreed by the Executive Committee of the Royal Wootton Bassett Rugby Football Club.